Peningkatan Kapasitas Pengelolaan Keuangan CSO Mitra SUM II – USAID

Technical Service Provider for Building The Capacity of Civil Society Organisations’ Organisational Performance in Financial Management for grantee of SUM II (Scaling Up for Most-at-Risk Populations).

Program Objective

1. To improve CSOs’ financial management systems in cash management, payroll management, procurement, etc.
2. To develop the core financial skills required to raise the competency level of staff at project level, with the focus on learning by doing, and empowering CSOs to make evidence-based decisions.
3. To understand the structure and purpose of financial statements, and project budgets as well as accountability issues in project-related expenditures.

Program Phases

1. Financial Training for CSOs. Training will explorer topics: Internal Control, Financial System, Financial Management, Procurement, Accounting, Taxes and Audit for Non Profit Organization. Training will be divided into two groups, one groups is CSOs based on Jakarta region and the other groups is CSOs based in East Java.
2. Assessment of current status and needs of Financial SOP for each CSOs. Early and rapid assessment of each CSO is required to understand the current condition of the Financial SOP and improvement required by each of CSOs. Assessment will be conducted also to understand the characteristics of issues/focus areas, the legality form, organizational structure, authorization pattern and procedures mapping of each organization.
3. Development of Draft Financial SOPs for each CSOs. The development of financial SOPs for each CSO will be conducted in two phases: (a) Development of Draft Financial SOPs by CSOs. Upon receiving the package of financial SOP reference documents, Penabulu will facilitate the development of the financial SOPs for each CSO via one-on-one mentoring process. The draft of financial SOP will consist of: organizational structure, financial procedure mapping, policies attached to financial procedures, narratives of the procedures and financial forms. (b) Conduct Participative Focus Group Discussions (FGD) to finalize Financial SOPs for each CSOs. To guarantee a shared and participatory process in the development of Financial SOP and to build a common understanding of all stages of organizational financial procedures, FGDs will be conducted with each CSO after the Draft Financial SOP is completed. This FGD aims to obtain feedback and inputs from all decision making levels of the organization in order to improve and finalize the Financial SOP.
4. Finalization financial SOP by CSOs. The report of the results of the FGDs will provide the basis for finalizing the Financial SOPs. The complete SOP will include supplementary documentation with the list and types of forms used, list of authorization required for each forms/documentation, the reports which are required to be produced at each stage and the frequency and intervals of each report.
5. Socialization of Financial SOP for CSOs. The financial SOP will be socialized and disseminated to all decision making levels of the organization and program staff.  Also for the exposure that the Financial SOP began to effectively implement. A review of the effectiveness, relevance and application of the manual will be held three months post-implementation of the SOP.
6. One-on-one mentoring to each CSOs. Yayasan Penabulu will guide and assist each CSO in the implementation of Financial SOP and to complete the organization’s financial statement, as well as the project-based financial statement and in particular, the CSOs finance staff should have a good understanding of financial management aspects.
7. Develop and Operate Consultation Support Unit. In addition to financial training and mentoring process, Consultation Support Unit, a form of technical assisting process which is done remotely, will be developed. This unit will be like ‘help-desk’ or “hot-line service’, give the day-to-day services for the Grantee in financial management aspects. CSOs will be able to consult with trainers and technical assistants via email or telephone, and will also be supported with the establishment of a special mailing list for SUM II Grantees. The special mailing list will be encouraged as a place where all information, knowledge and experience shared. All correspondence activity either via mailing lists, email, or phone will be documented and periodically re-circulated.

Partners

1. Yayasan Bandungwangi, Jakarta Timur
2. Yayasan Srikandi Sejati, Jakarta Timur
3. Lembaga Peduli AIDS Karya Bhakti, Jakarta Pusat
4. Yayasan Karitas Insan Madani (KARISMA), Jakarta Timur
5. Kios Atmajaya, Jakarta Barat
6. Yayasan Kusuma Buana (YKB), Jakarta Selatan,
7. Yayasan Pelayanan Anak dan Keluarga (LAYAK), Depok
8. Yayasan Intermedika Prana (YIM), Jakarta Pusat
9. Yayasan Our Right To Be Independent (Orbit Foundation), Surabaya
10. Yayasan Genta Surabaya, Surabaya
11. Yayasan GAYa Nusantara (GN), Surabaya
12. Persatuan Waria Kotamadya Surabaya (PERWAKOS), Surabaya
13. Ikatan Gaya Malang (IGAMA), Malang
14. Yayasan Sadar Hati, Malang
15. Lembaga Paramitra Jawa Timur, Malang